Quick Answer: Where Do You Keep Documentation?

What are the most important papers to keep?

What Are Important Documents?Social Security cards.Birth certificates.Adoption papers.Marriage licenses.Passports..

How do you manage documents?

Here are some tips to help manage your files:Avoid saving unnecessary documents – Don’t make a habit of saving everything that finds its way to you. … Follow a consistent method for naming your files and folders – For instance, divide a main folder into subfolders for customers, vendors, and co-workers.More items…

How do I organize my business documents?

Here are a few tips and best practices to help you do this:Store documents in a shared location, NOT on your personal computer. … Don’t mix business and personal files. … Group by category. … Group by date. … Don’t be afraid of subfolders. … Use Final, Draft and Archive folders. … Use good file naming conventions. … Create folder templates.More items…•

Where do you store bank statements?

For safety, it’s best to keep any hard copy bank statements in a fireproof safe in a secure location. Electronic statements should be maintained in a password-protected file. Use password protection for electronic files. Hard copy statements should be kept in a secure, fireproof location that can be easily accessed.

How do you keep financial records?

Good bookkeeping: How to keep financial recordsGet the right bookkeeping system for your business. It’s important that any new business sets up a system as soon as possible. … Have a schedule. … Get the right advice. … Reconcile your bank statements. … Keep an eye on your invoices. … Take advantage of any training. … Use the data in your accounts to understand your business.

Where do you store documents?

But to access the advantages of documentation for your business, you need a proper way of storing all those documents….For teamworkQuip. An interactive library for your internal documentation. … Google Drive. … Dropbox Business. … Evernote Business. … ShareFile. … Teamwork Projects.

How do you protect important papers?

Consider storing paper copies of important documents at home in a fireproof and waterproof box or safe, in a bank safe deposit box, or with a trusted friend or relative.

How do you store accounting documents?

4 Simple Steps to Keep Your Accounting Records SecureStep 1: Store paper records safely. Do you keep accounting records in old, broken filing cabinets? … Step 2: Make copies. Copies serve as a backup in case your original records are lost or destroyed. … Step 3: Protect desktop records. … Step 4: Keep accounting records online.

How do you organize financial records?

6 Tips for Organizing Financial PaperworkSee What You Have. The first rule of thumb when dealing with financial statements is to always look at it before you file it. … Set Up Your Filing System. … Reconcile And File Receipts. … Protect Your Investment Papers. … Properly Store Your Bank Documents. … Take Care Of Any Credit Card Issues.

How do you store business documents?

Organize your documents into logical categories and folders. Rely on one hard copy. Instead, create physical backups and store them in a separate location. Use a consistent naming convention for digital files so that you can easily search for and locate them.

How do I organize my personal files?

Follow these steps to keep track of all of your files at all times.Decide Which Filing System Will Work for You. … Choose a File Naming System—Be Consistent. … Separate Personal and Corporate Files. … Organize Files into a Hierarchy of Folders. … Get Rid of the Clutter—Keep No Unnecessary Files.

Where is the best place to keep important documents?

Your best bet with storing important documents is a safe deposit box. Most banks or credit unions offer safe deposit boxes.

How do you protect documents?

First, open the Office document you would like to protect. Click the File menu, select the Info tab, and then select the Protect Document button. Click Encrypt with Password. Enter your password then click OK.

What are the 5 basic filing systems?

Include why each step (conditioning, releasing, indexing, etc.) is important. (See Chapter 14, pages 255–256 of your text). The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing. Conditioning is essentially prepping the paperwork to be filed.

Where can you search and store corporate process documents?

The systems are:Zoho Docs.eFileCabinet.Google Drive.Process Street.Dropbox Paper (sign up via Dropbox)Microsoft Sharepoint.

What papers should you keep?

How long should you keep documents?Store permanently: tax returns, major financial records. … Store 3–7 years: supporting tax documentation. … Store 1 year: regular statements, pay stubs. … Keep for 1 month: utility bills, deposits and withdrawal records. … Safeguard your information. … Guard your financial accounts.More items…

How do I archive documents?

Here are the top tips for archiving your paper documents.Purge Unnecessary Files First. Archiving your paper documents is faster and easier when you begin with a file purge. … Verify Record Retention Timeframes. … Allocate Appropriate Storage Space. … Ensure Fast & Accurate Retrieval. … Digitise Your Active Files.