Quick Answer: How Do I Sort By Color Categories In Outlook?

How do I sort by categories in Outlook?

Sort tasks by categories in OutlookPlease get into the Tasks folder which you want to sort tasks by categories inside.In Outlook 2010 and 2013, go to the View tab, and then click Categories in the Arrangement group.

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Then you will see all tasks in the selected folder are sorted by categories..

How do you effectively use categories in Outlook?

Organize Messages with Categories in OutlookOpen the message in the Reading Pane or in a separate window. … Go to the Home tab, in the Tags group and select Categorize. … Choose the category you want to use. … The first time you assign a category to a message, the Rename Category dialog box opens. … Select Yes.

Can you categorize emails in Outlook app?

To assign a color category to a message from the message list, right-click the message. Select Categorize, then select a category from the list.

Why can’t I see categories in Outlook?

Color categories in Outlook allow users to differentiate between their different groups of emails. If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. …

How do I rename a category in Outlook?

Rename a color categorySelect an Outlook item (either an email, calendar event, contact, or task.In the Tags group on the Ribbon, click Categorize, and then click All Categories. … Click a category, and then click Rename.Type the new name for the color category, and then press Enter.

How do I filter by color categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I display color categories in Outlook?

Assigning Color Category Or you can perform it by opening the email message and then navigating Tags>Categorize. From the drop-down, choose the desired category and assign it. If you want to view all the categories, click on All Categories option. Choose the desired color and assign it.

How do I automatically assign categories in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items…

How do I view categories in Outlook?

On the Outlook menu, click Preferences. Under Personal Settings, click Categories. Under Show in Navigation Pane, select or clear the check boxes that you want. Note: By default, when you create a new category, the category is displayed in the navigation pane.

Why can I not rename categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.

How many Outlook categories can you have?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

How do I reset categories in Outlook?

Restore CategoriesOpen your Notes folder (keyboard shortcut: Ctrl+5).Drag & drop the Categories. … If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.Switch back to the Mail Navigation (keyboard shortcut: CTRL+1).More items…•

How do I manage Outlook effectively?

7 Microsoft Outlook Tips and Tricks for Better Email ManagementMove Complex and Non-Critical Emails Into a To-Do Folder. … Use Outlook’s Task List Instead of Clogging Your inbox. … Clean Up Your Inbox in One Click. … Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails. … Create Quick Parts for Default Responses to Common Questions.More items…•

Can you sort by category in Outlook online?

Categories let you easily identify and your group messages in Outlook on the web. Choose from default categories or create your own, and assign one or more categories to your messages. … Note: Currently, you can’t sort messages by category in Outlook on the web.

How do I manage categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the Set Quick Click box, open the drop-down menu and choose the category you want to set as your default Quick Click Category. Click OK to save your Quick Click selection.

How do you mention someone in Outlook?

In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact’s first or last name. When Outlook offers you one or more suggestions, choose the contact you want to mention.

How do I change the Master category in Outlook?

Right click on the top of your mailbox folder set and choose Properties. Click the button “Upgrade to Color Categories…”. Outlook will scan your mailbox for items with Categories which aren’t in the Master Category List yet and will add them.